The Sons of Scotland Benevolent Association believes that our Members deserve service of the highest quality and integrity. In order to conduct our business, we are required to collect, record, store, process, and otherwise handle Personal Information concerning our Members. We endeavour to provide secure and appropriate methods for handling this Personal Information. All activities in which we engage are intended to be consistent with generally accepted privacy ethics and standard business practices.
The reason that Personal Information is collected will be specified on or before the collection of the information, and should this reason change we will inform you’re your consent will be expressed in writing, verbally, electronically, or through an authorized Association representative.
Consent to collect, use and disclose Personal Information may be withdrawn at any time, subject to legal and contractual restrictions and reasonable notice.
Collection, use, disclosure and retention of Personal Information
Only required information for the purpose(s) identified will be collected and only legal means will be used to collect any Personal Information.
- Personal Information will be obtained directly from you; and
- Prior to collecting Personal Information from any other source, you will be notified or your written authorization will be obtained.
Use and disclosure
Personal information will not be disclosed or used for purposes other than those specified, except:
- Where required by law; or
- Where reasonably necessary, to determine eligibility for a benefit; or
- To protect the Sons of Scotland against any criminal activity, fraud, and material misrepresentation in connection with a contract.
Retention of records
The Sons of Scotland will keep Personal Information only as long as is required, including for the purposes of updating the product or services or as required by law. When a Member’s Personal Information is no longer required, it will be destroyed either by shredding or other approved destruction methods to prevent unauthorized parties from gaining access to the information during and after the process.
Safety of Information
The Sons of Scotland maintains security procedures to safeguard all Personal Information against loss, theft and unauthorized disclosure. Access to Personal Information is restricted to employees and authorized service providers who need it to perform their work.
We will provide you access to your file
You have the right to know of the nature and source of Personal Information that the Sons of Scotland has in our records. Personal medical information will be made available only through a physician designated by you.
You also have the right to request the correction of incomplete, inaccurate or out of date information in your record. Once informed of any inaccurate or incorrect information, we will make the necessary changes.
Any request to access or correct information held in our records should be made in writing to:
Grand Secretary Treasurer
Sons of Scotland Benevolent Association
#801 – 505 Consumers Rd,
Toronto, ON M2J 4V8